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Terms of Reference of the Full Governing Body

A list of the governor committees and their terms of reference are set out below. 

All committees have responsibility:

  • To act strategically,
  • To provide regular written minutes of meetings to the full governing body, identifying decisions taken or action required, and to keep a signed copy of all minutes at the school, available for inspection on request.
  • To establish a list of policies coming within the area of responsibility of the committee and monitor, evaluate and review them regularly
  • To review the effectiveness of the committee and recommend variations to the terms of reference.

To be accountable to all stakeholders and external agencies. To act strategically in relation to the following:

School Improvement Plan  (common to all committees) Setting strategic direction, priorities and targets for the school. Ensuring that progress can be measured and monitoring the school’s performance in meeting the plan.
Policies and Statutory Information To ensure that the school maintains a suite of appropriate school policies and statutory information and data sets, to comply with legislation and reinforce its vision, mission statement and priorities.  To consider and approve where appropriate the policies listed below.
Government Policy  To keep abreast of changes in education related government policy as it strategically affects the school such as a White Paper or Governor responsibilities.
Governor Committees Review and approve the work of governor committees.  In particular, review and where appropriate approve the budget as proposed by the Staffing, Management and Finance Committee and regularly monitor progress in this regard.
Approve significant expenditure Consider and approve any expenditure of £130,000 or more.
Responsible Officer To appoint a Responsible Officer to carry out regular checks on the financial systems and internal control process in the school; To receive and consider regular reports from the Responsible Officer.
Auditor To hold annually a separate meeting for all governors to consider the Report from the auditor.  To monitor compliance with approved financial procedure and consider action required as a result of internal/external audit report.
Headteacher's Report Review and challenge where appropriate a termly report from the Headteacher.
Governor Training Nominate a governor to plan, oversee and record training for governors.

From time to time as required an admissions committee will be formulated to review the admissions policies and supporting documents/forms; and to consider applications made to the school and decide on offers to be made

Notwithstanding the above, the Full Governors meeting will consider and approve, the Admissions Policy.  
Risk Register To maintain and regularly review a risk register for the school. (Committees will review elements of this but final approval for the entire register will be made by the full governing body).
Pupil Premium To ensure the Pupil Premium grant and catch up funding is deployed effectively (using evidence based approaches) and to monitor the progress of disadvantaged pupils.
Safeguarding Retain careful oversight of safeguarding issues.


From time to time a complaints committee will be set up to consider any formal complaint referred to it under the Complaints Policy.


Undertake the functions of the governing body and the Academy Trust as specified in government guidance, in relation to excluded pupils.

Governor Visits

In the summer term, to agree an annual plan of governor visits to ensure appropriate oversight. Elements of this may be recommended from committees but to be supplemented with any additional visits required to monitor full governor responsibilities.
Minutes & Papers from full GB meetings and committees

To be approved by the full governing body or committee as appropriate.

Recruitment of Headteacher  Recruitment and appointment of the Headteacher after consultation with the Society of the Sacred Heart, a representative of the Diocese and if appropriate, the local authority.
Review effectiveness To review the effectiveness of the committee and recommend variations to the terms of reference as appropriate.

Full Governor Meeting Policies

From Staffing, Management & Finance Committee

• Data Protection Policy, Statutory

• Pay Policy, Non Statutory

• Whistleblowing Policy

• Performance Management Policy, Non-statutory

• Equality Objectives and Statement for Publication, Statutory 

• Freedom of Information Publication Scheme for Academies, Statutory 

• Financial Regulations

• Investment Policy, mandatory for academies

• Tendering Policy, mandatory for academies

From Curriculum Committee

• Special Educational Needs and Disability Policy, Statutory 

• Pupil Premium Policy, Non-statutory

From Premises committee

• Critical Incident Plan (including fire safety), ? non statutory

• Health & Safety (Main Policy), Statutory (and also specific H&S policies for Science, Art, Design & Technology, and PE departments)

• Lettings Policy and arrangements

• (School) Trip Policy & Procedures 

From Ethos Committee

• Acceptable Use & PC Guidelines Agreement Staff & Pupils (Statutory)

• Accessibility Plan (Statutory) 

• Safeguarding & Child Protection Policy and Procedures, Statutory

• Supporting Children with Medical Conditions Policy, Statutory 

• Behaviour for Learning and Living in a Sacred Heart Community (Non-statutory)


• Main School and Sixth Form Admissions policies, Supplementary Application Forms and Supporting Forms

Data Sets

While both the admissions policy and attendance data is monitored by governors, the full governing body has delegated approval of the following statutory data sets to the headteacher:

• The Register of Pupils’ Admission (statutory)